Vacancy Details

Executive Support Manager

Executive Support Manager This position is a temporary position to cover Maternity Cover starting mid to end March 2019 and ending approx. end of May 2020. Hours of work are Monday to Thursday 8.45am – 5.15pm, Friday 8.45am – 4.45pm, there will also be some meetings outside of normal working hours. The role is covering 2 sites – Boston and Grimsby, therefore own transport and flexibility is essential. Job Role • To provide a high level, comprehensive, expert and confidential secretarial and support service as to the Executive Leadership Team to allow them to carry out their duties effectively • To deliver Governance Support to the Board • To manage and champion the complaints, compliments and enquiries process ensuring that it meets external accreditation standards • To manage the work of the Executive Support Team across two sites Main Duties • Preparing documents including reports, correspondences, spreadsheets and presentation material • Ensure maintenance of diaries - arranging events, meetings and visits • Managing agenda preparation for meetings as well as minute taking • Manage and champion the complaints process • Provide information and guidance when the Chief Executive is absent • Undertake projects – research and collate information and presenting your findings • Develop and maintain administrative systems • Procure and liaise with professional advisors on the facilities management of the offices • Set and monitor several budgets circa £1.5million Essential Experience • Previous Experience of providing PA/secretarial support to a post at very senior level in a medium/large organisation • Experience of working with a diverse range of contacts, from members of the public to political and/or business leaders • Experience of carrying out work of a confidential nature • Experience of drafting letters and reports. Skills and Abilities • Excellent interpersonal skills, with the ability to communicate effectively using both written and verbal forms across a broad range of audiences - Essential • Ability to organise and prioritise own and others’ work to meet deadlines - Essential • Ability to undertake research, obtain and collate information and present findings - Essential • Numerical skills and the ability to maintain and understand financial records - Essential • A customer focused approach, committed to exceptional service - Essential • Ability to demonstrate an understanding of the issues facing social landlords – Desirable Additional Information • This position is based at Grimsby and Boston and will require the post holder to spend regular time at each office and to respond flexibly to the work requirements • The post will require attendance at meetings outside of normal office working hours Salary - £25-£27k per annum DOE Please call Laura on 01205 355899 and send your CV in MS Word to should you wish to be considered for this position. Due to the high volume of applications, it is not always possible to respond to all candidates. If you have not had a response from us from within 7 days from applying then please assume that your application was unsuccessful. Workforce Unlimited is a Recruitment Agency and acting on behalf of a Client. By submitting your CV or application to Workforce Unlimited, you are consenting to your details being forwarded onto our Client in relation to the position applied for and, unless advised otherwise, we will retain your information for consideration for future relevant vacancies for a limited time.

Job Overview:

  • Reference Number: 14318
  • Position: Temporary
  • Salary Range: £25000 to £27000 per annum